'Mind Maps' Are an Excellent Productivity Hack

Different productivity hacks work for different people, which is why there are so many of them. But if you happen to be a visual learner, there’s one in particular that might be suited for you: mind mapping.

Mind maps are diagrams designed to organize information and data points that relate to each other, making everything you need to do easier to follow. They're particularly popular for students who need to visualize how the concepts they're studying link together, but they have wide applications outside the classroom.

What is a mind map?

A mind map isn’t just a diagram that lays out tasks. Rather, it does so in a hierarchical way, connecting things that are related and making it clear which need to be done first in order to move on to the next task. (When used for studying, on the other hand, they help bridge connections between main topics and those that branch off from them, plus relate to one another.)

You can use mind maps for a variety of reasons, whether you want to think clearer or set goals with them, but for our purposes, we’ll go over how they can be used as productivity tools. You can also try them for word-associating, brainstorming, note-taking, and more once you get the hang of it.

Start by writing the main idea of what you need to do. For instance, if you have to make a new hire, write that right in the center and draw a circle around it. Then, use arrows to branch off into related tasks: HR tasks, onboarding tasks, financial tasks, etc. From each of these, you draw more arrows. HR tasks might involve legal paperwork and background checks. Onboarding may require getting your new hire access to training modules and finding them a workspace. Financial tasks could include setting up payroll and getting them certain benefits enrollment information.

After creating the mind map, you’ll see all the tasks laid out in a web that will help you visualize and grasp everything you need to do. It all leads back to that one main responsibility. The subtasks will equate to all the little things you need to do to make it all happen, piece by piece, until you end up fulfilling that final goal in the center.

How to make your own mind map

Above, we talked about drawing circles, which is fine if you prefer the old paper-and-pen method. You can make them in Word or Google Docs, but those can be clunky. A better option is to use an online creativity tool, like Canva or Draw.io.

An even better option than that is to use software dedicated to the task. My favorite is Xmind, which you can use on your computer or phone and comes pre-loaded with a bunch of templates. The actual creation process can be helpful for brainstorming, but is a pain if you're not graphically inclined. Xmind makes it a lot easier, especially for beginners, because you just drag and drop the shapes and lines around a canvas designed for this exact purpose.

Why this works

The simplicity of a mind map is what makes it so effective. Keywords, not long phrases, and color-coding lend themselves to quick processing and recall, while the hierarchical nature of the tasks helps you see what order you need to handle them in. The overarching task at the center serves as a reminder of what you're even doing all those little things for, which helps keep you motivated and on track.

The simple flow of arrows links ideas and the spacing of the boxes keeps categories organized. Overall, it’s a great solution for visual learners or anyone in a rush, and it’s not as clumsy or convoluted as a large spreadsheet or planning document.

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