How Starting Your Day With a 'Brain Dump' Can Make You More Productive

Have you ever woken up and been filled with immediate dread because the day ahead of you is so busy? It happens to me all the time and is, frankly, a miserable way to greet the morning, setting an equally miserable tone for the day. It simply does not set you up to have a positive experience or be productive. There’s a way to quickly right the ship, however, and turn all those tasks into motivation. It’s called a “brain dump” and you should try doing one in the morning to have a more productive and peaceful day. 

What is a brain dump?

A brain dump is similar to a brainstorm, except you’re actually (figuratively) dumping the contents of your brain. In this case, you’re dumping them into a notebook, planner, or digital document. The trusty old Merriam-Webster dictionary defines a brain dump as “the act or an instance of comprehensively and uncritically expressing and recording one’s thoughts and ideas.” When you’re doing it for productivity, that “uncritically” part is important. Just write down every single thing you need to do for the day. Don’t categorize or prioritize anything; you’ll get to that. 

A brain dump could include anything from “finish the big project at work” to “take the dog to the groomer’s” to “buy the ingredients for my kid’s birthday cake.” It can include even smaller things like "bring replacement toilet paper to the bathroom" or "call Mom." Don’t be afraid to put down anything that you have coming up in the next few days, either, if those things are weighing on your mind today.

As an example, I just went through an old one I held onto (more on that in a minute) and noticed tasks from all areas of my life: Finish my list of big story pitches (work), make my additions to a joint spreadsheet (work), send my birthday party invites (personal), check on the class I’m waitlisted for (school), get my eyelashes done (personal), get my laundry ready for the cleaners (personal), send my computer to the shop (work, personal, and school). There were way more than that, but you get the idea. 

Your goal when you brain dump should be to see the volume of tasks and feel the weight of remembering them all lift from your brain. Even if you were to stop here, with this jumbled mess of responsibilities and to-dos, you’d have them all written down and could stop thinking about them over and over. But you’re not done here. 

Prioritize your brain dump

Now that you have every single task written down somewhere, it’s time to prioritize them. My favorite prioritization method is the Eisenhower Matrix, which forces you to identify which tasks are urgent and important; not urgent but important; not important but urgent; and not urgent and not important. You do this by drawing a matrix where the X axis represents urgency (timeliness) and the Y axis represents importance, then writing each task within one of the quadrants created. 

There are other prioritization methods, like turning your to-dos into numerical data or giving them a letter grade, so feel free to play around with different systems until you find one that works for you. Just remember to factor in the more subjective, human elements that these objective techniques can overlook. Sure, something might be due in three weeks, so it's not timely, but if it's weighing heavily on you and impacting the work you're doing on other things right now, it could be worth getting over with.

You can also try Kanban, which asks you to sort your work into the categories of “to-do,” “doing,” and “done.” If you’re going with Kanban, use a pencil you can erase or create a large board and put the tasks on sticky notes, so you can move them through the stages of completion. Kanban is less helpful for prioritization than Eisenhower, but it does help you visualize where you stand with all those tasks, which is helpful in the same way the brain dump is: You need to see everything laid out so you’re not wasting your day trying to remember what needs to be done and what phase it’s in. 

Like I said above, I was able to find an old brain dump and check out what was on it. That's because I've adopted a pretty fluid system. I use my phone's note-taking app, not a pad and pencil, and I don't just do this once in the morning. I actually add things as I remember them, all through the day. I check them off as they get done and, after a few weeks, when the note document is stuffed with dozens of tasks, I move the undone ones over to a new doc and start again. For me, writing something down the second I remember I have to do it—like bringing extra toilet paper into the bathroom to replace the roll, which I always forget and cause a predicament because of—helps me tremendously. It keeps the tasks top of mind but when a moment of downtime or decision paralysis strikes, I can also check my note to see what needs doing. I'm not a huge prioritizer. Rather, I follow the two-minute rule. When I see something that can be done, I just do it. Now it's over. Having a list of those things ready to go when I have a spare moment has been life-changing.

Why the brain dump works

The brain dump helps you start your day by getting all of your worries, responsibilities, and tasks out of your head and onto paper, so you can see the volume of what needs to be done without spending your valuable time trying to remember what it even is. Seeing that volume also adds a little urgency and gravity, but I've found it isn't stressful because half the work—remembering and jotting out what needs doing—is already done. I can just get busy. And it's not just me: It’s recommended all over social media and the blogosphere by people who rely on it to declutter their minds.

One note: Try it out the traditional way for a while and see how you feel. If it's not working right, consider changing your timeline. The same way I adapted my technique to brain dump constantly all day, a few different Lifehacker readers said they prefer to do brain dumps at night to quiet worrying and stressing about the next day. This is especially helpful if you find you struggle to wind down or sleep at night because you're thinking about everything the next morning holds. Jot down everything you know you need to do, get it all on paper and out of your mind, then prioritize it in the morning and get to work.

View the full article