Project Management Software

KEY TAKEAWAYS 5 Most Commonly Used Visual Project Management Tools There are many ways to visually represent your projects to make the communication better. Great visual representations help you compress enormous amount of information in a single sheet of paper. In this post, I will cover the top 5 visual representations in project management. Work… The post 5 Ways to Visually Manage your Projects appeared first on project-management.com. View the full article

There’s always something to deal with when managing a project. One responsibility of the project manager is to identify what’s wrong and devise a way to resolve it. This requires getting to the cause of the problem, which is what the 5 whys technique was created to do. What are the 5 whys and how can it be used in project management as well as other disciplines? We’ll get to that and how to use it. Then we’ll provide a real-life example and even a link to a free 5 whys template to download and use. /wp-content/uploads/2025/02/5-whys-template-featured-image.jpg Get your free 5 Whys Template Use this free 5 Whys Template for Excel to manage your projects better. …

Creating a clear plan of action is essential for staying organized and meeting deadlines. Whether you’re managing a small team or a complex project, a good plan helps everyone understand their responsibilities and stay on track. Looking at a work plan example can give you ideas for structuring your own process and aligning your team around shared goals. The following work plan examples highlight different ways to organize tasks, timelines and budgets. By studying these examples, you can see what works best for your team and apply similar strategies to your own projects. Each work plan example offers practical takeaways that you can adapt to improve collaboration and prod…

Microsoft Project is one of the most commonly used project management software, but its popularity has decreased over the years due to its many drawbacks such as not working on Mac. Luckily there’s project management software for Mac that offers the same robust task management, resource management and time tracking features Microsoft Project does. Key Features to Look for in Project Management Software for Mac When evaluating project management software for Mac, the most important thing is to choose a solution that helps you manage as many aspects of your project as possible. In other words, you should choose the software that offers the best mix of project planning, sch…

Find the best project management tool for your small team with this comprehensive guide covering the best software for different needs and budgets. The post 6 Best Project Management Software for Small Teams to Cut Workload appeared first on project-management.com. View the full article

Microsoft Project has its critics. The project management software is expensive, complicated and not collaborative. No wonder project teams look for open-source Microsoft Project alternatives. For one thing, it’s (mostly) free. But these products also give Microsoft products a run for their money in terms of features. Let’s look at several open-source Microsoft Project alternatives and see what they have to offer, where they succeed as project management software and where they fall short. Sometimes a consumer gets what they paid for, which is why we’ll also review a commercial Microsoft Project alternative and see how it stands up against Microsoft Project open source a…

Whether you’re running a small business, managing inventory or launching a new product line, a well-designed order form is essential for streamlining purchases and keeping operations organized. The right order form template not only helps capture customer information and item details efficiently but also reduces errors and speeds up the fulfillment process. In this roundup, we’ve selected various free order form templates from our site, which has over 100 free templates for Excel and Word that cover all aspects of managing projects across numerous industries. These ready-to-use formats save you time, boost professionalism and make collecting the information you need easy…

Explore the best RACI alternatives for managing roles and responsibilities more effectively across teams. The post 6 RACI Matrix Alternatives to Help Define Project Roles appeared first on project-management.com. View the full article

Daily affirmations have long been used to boost self-esteem. They compel people to start their days on the right foot. But while letting a smile be your umbrella might fortify your positive attitude, it’s not going to inspire your business ventures. Everyone must work, but for many of us, that job isn’t just a paycheck; it’s an opportunity to express ourselves and make something better. Entrepreneurs and go-getters often feel as if they carry the weight of an entire organization on their backs, and therefore could always use a little extra motivation. To all the entrepreneurs and go-getters out there, these 60 inspiring business quotes are for you. Now, get out there an…

In my years of experience working in marketing, I’ve learned that the success of a campaign depends on how well a team organizes and executes that idea across different tasks. For this, I use a marketing strategy template to give structure to my campaigns, especially when timelines and deliverables start overlapping. In this article, I… The post 7 Best Marketing Strategy Templates to Hit Deadlines & Campaign Goals appeared first on project-management.com. View the full article

Project scheduling tools help teams plan, track and execute projects efficiently by organizing tasks, deadlines and resources in one platform. With the right project scheduling tools, businesses can visualize dependencies, manage workloads and meet deadlines without confusion or missed steps. In 2025, these tools have evolved to include AI-driven automation and real-time collaboration features that improve visibility and productivity across industries. What Are Project Scheduling Tools? Project scheduling tools are software applications that help teams plan, assign and track project activities. They streamline workflows by providing timelines, milestones and dependencies…

Explore SEO project management templates built for campaign tracking, team collaboration, and on-page/off-page optimization. The post 7 Must-Have SEO Project Management Templates to Launch Your Campaigns Right and Keep Them on Track appeared first on project-management.com. View the full article

Project management examples show how planning, scheduling and execution principles are applied across different industries. They highlight real-world strategies for completing projects on time, staying within budget and achieving the desired outcomes. By examining project management examples from manufacturing, construction, software development and other sectors, teams can learn best practices and adapt them to their own work. These project management examples also demonstrate how tools and methodologies are used to manage complexity, coordinate resources and communicate progress. Whether it’s a small internal project or a large-scale initiative, seeing how other teams …

Project leadership is in flux and a good manager knows never to become complacent. Jennifer Bridges, PMP, shows you how your role is evolving. Here’s a shot of the whiteboard for your reference! In Review: 7 Ways Project Manager Roles Are Changing As Jennifer said, project manager roles are changing. The days of technical, scope, scheduling, budgeting, assigning resources and delivering deliverables on time have evolved to include soft skills such as conflict resolution, leadership, and even trends towards more business management skills such as business modeling and strategic analysis. These new skills are reflected in the new Project Management Institute (PMI) guide…

Project managers often wonder if they are measuring the right things on a project. It’s difficult to know how much time to spend evaluating past performance and how much time to spend on keeping the work moving forward. Of course, there are many indicators of project success, but what do you need to be measuring while the project is in motion? At various points during the project, you want to evaluate five points: schedule, quality, cost, stakeholder satisfaction and performance against the business case. You should be doing this informally anyway. A formal project evaluation is of use during the end of a phase or stage as it can give you a clear indication of how the p…

Learn the expert-approved best project management courses to gain certifications and grow your career at any experience level. The post 8 Best Project Management Courses: Expert Picks for 2025 appeared first on project-management.com. View the full article

Scheduling tasks to meet deadlines, assign resources and estimate costs are fundamental to the planning phase in project management. One of the most important tools for project managers to accomplish this is project timeline software. We review the best project timeline software, listing pros, cons, pricing and more to help customers make an informed decision. Use this guide to help find the right project timeline software for your projects. What Is Project Timeline Software? Project timeline software is designed to help project managers, teams and stakeholders visually plan, track and manage the project schedule. It provides a timeline view of tasks, milestones, deadli…

Plan smarter, not harder. Download 8 free content templates to align teams, streamline workflows, and drive better marketing results. The post 8 Content Plan Templates to Execute Campaigns Better in 2025 appeared first on project-management.com. View the full article

Here’s a fact: marketing budgets can make or break your company’s ROI, and it often comes down to how well you plan, track, and manage spending across campaigns. A marketing budget template gives you the framework to track spending and align campaigns with business goals. In this article, you’ll see how tools like monday.com support… The post 8 Free Marketing Budget Templates to Track ROI and Costs in 2025 appeared first on project-management.com. View the full article

A clear project scope is essential for delivering work on time, on budget and to stakeholder expectations. Scope templates help define what a project or program will and won’t include, ensuring everyone is aligned from the outset. By standardizing how scope is documented, these templates and documents reduce ambiguity, prevent scope creep and provide a reference point throughout the project lifecycle. In this roundup, we’ve gathered a range of scope templates designed to support various project and program needs. Whether you’re managing a small initiative or a complex multi-project program, these free templates, documents and Excel spreadsheets will help you outline deli…

One way to understand project management is by illustrating the process using project plan examples. This starts by defining what a project plan is, but then we’ll get into how it works in a real-life scenario. We’ll first define a project plan and outline what goes into creating a project plan document. Then we’ll show how it works by illustrating several project plan examples. What Is a Project Plan? A project plan is a foundational document that outlines the goals, scope, timeline, resources and key deliverables. It serves as a roadmap to guide teams through execution and ensures everyone is aligned on the objectives and how they’ll be achieved. The plan typically in…

Projects are made up of many moving parts. One of the ways that you can determine if the project is behind or ahead of schedule is called schedule control. Project planning, scheduling and control all go together when managing a project to stay on time and meet your deadlines. Learning what schedule control is and what you can do to best apply it can help you bring your next project in on-time and under budget. What Is Schedule Control? Schedule control is used in project management to monitor your activities and tasks to ensure you’re proceeding as planned. Of course, it’s more than just monitoring status. Project schedule control also means updating your project proce…

Creating an effective action plan example helps teams stay organized and focused as they work toward specific goals. An action plan example breaks work into clear steps with deadlines and assigned responsibilities, making it easier to monitor progress and keep everyone aligned. Whether you are managing a project, rolling out a new initiative or solving a problem, having a detailed plan ensures no task slips through the cracks. Action plan examples are widely used across industries because they create structure and accountability. They help managers communicate expectations, track deliverables and spot potential roadblocks before they derail the project. With the right ac…

For consultants, time is quite literally money. Whether billing clients by the hour, managing multiple projects or tracking time for internal reporting, having reliable and efficient time tracking software is essential. The right tool captures billable hours accurately, streamlines invoicing, helps manage workloads and provides insights into how time is spent across clients and tasks. The best time tracking software for consultants offers features tailored to their unique workflows, like flexible time entry options, client-specific tracking, integrated invoicing and robust reporting. With mobile access, automatic timers and easy integration with accounting tools, consult…

Decision-making tools and decision-making techniques are essential for managers, team leaders and project managers who need to make informed choices quickly and effectively. These methods help organize information, evaluate alternatives and predict outcomes. From simple pros and cons lists to complex decision matrices, using decision-making tools ensures clarity and consistency, while decision-making techniques provide structured approaches for analyzing problems, reducing bias and prioritizing options. Free templates make it easier to implement these strategies immediately, saving time and improving overall decision quality across teams and organizations. What Are Deci…