Project Management Software

The day to get organized is now, not later. Without having some organization for your project, you run the risk of sending an extensive and time-consuming project spiraling into abject failure. A well-organized project ensures that everyone knows what’s expected of them, what their authority is and what they need to do. Project organization provides the track on which to run a project. Without it, a project is in shambles. What Is Project Organization? The project organization is the structure of the project. It’s created separately, with specialists and workers from various departments. These personnel work under the project manager or project management office (PMO). …

Managing tasks efficiently is essential to staying organized, meeting deadlines and driving project success—whether you’re working solo or as part of a team. Task management templates provide a ready-to-use structure to help plan, prioritize, assign and track tasks across any workflow or project. In this roundup, we’ll explore a variety of task management templates designed to support different needs and industries, from daily to-do lists to complex project task trackers. Each template is built to streamline productivity, ensure accountability and keep the team aligned every step of the way. 1. Project Task Tracker Excel Template Download this free project task tracker …

A project list is the starting point for any project management process. They’re a great way to take what seems an insurmountable amount of disparate tasks and organize them. A project list can be as simple as a to-do list or a corral for many projects. Using a project list is so important it’s worth taking a moment to explore what it is, how to create one and how it fits into managing your project with project management software tools. What Is a Project List? The most straightforward answer is that a project list is a to-do list for a project. You could use a project list as you would any to-do list, creating a list of tasks you need to do today, this week or over the…

Assign and manage tasks effectively, track progress, and reduce bottlenecks as you prepare your next podcast episode with these podcast planning templates. The post 10 Podcast Planning Templates to Help You Produce Your Next Episode appeared first on project-management.com. View the full article

PRINCE2 (Projects IN Controlled Environments) is a widely used project management methodology mostly found in Europe and especially the United Kingdom. This structured approach to managing projects includes something called the project board. What is a project board in PRINCE2? That’s what we’ll answer first. Then we’ll explain who makes up a project board and their key responsibilities. There is a project board in PRINCE2 because it benefits the project, a topic that we’ll also get to. What Is a Project Board in PRINCE2? The project board is a group of key stakeholders who provide overall direction and governance for the project in PRINCE2. They are responsible for mak…

The scope of a project is the sum of all the work that needs to be executed. A project scope statement helps project managers define the boundaries of what will and what won’t be done. But scope statements aren’t just about work management. To write a project scope statement, you’ll need to understand the project goals, work breakdown structure and requirements, among other things. Then, once you’ve defined your project scope, you can create a scope document. What Is a Project Scope Statement? A scope statement is a document that defines all the elements of the project scope as well as assumptions, project requirements and acceptance criteria. Your project scope stateme…

Planning an event involves many moving parts, each generating costs that must be carefully tracked. Whether it’s venue rentals, equipment, catering or staffing, event planners need a structured approach to budgeting. Without a well-organized budget, costs can spiral out of control, leading to financial surprises. To simplify this process, an event budget template can help keep track of all expenses. Our Google Sheets event budget template provides an easy-to-use format for logging estimated and actual costs, ensuring your event stays within budget. Why Use an Event Budget Template for Google Sheets? Google Sheets is an excellent tool for creating an event budget because …

Creating and maintaining roadmaps is essential for aligning teams, setting strategic direction and communicating priorities across departments. Whether you’re planning IT initiatives, product development or broader business objectives, having the right roadmap template can save time and ensure clarity. In this roundup, we’ve gathered a selection of the best roadmap templates designed to support different functions and project types. These free roadmap templates provide structure while remaining flexible enough to adapt to your unique planning needs, so you can focus more on execution and less on formatting. Why Use a Roadmap Template? Using a roadmap template streamline…

What Are Deliverables In Project Management? Projects produce deliverables, which are simply the results of project activities. Project deliverables can be big or small, and their number varies depending on the project. They’re agreed upon by the project management team and stakeholders during the project planning phase. Put another way, there are inputs and outputs in any type of project. Inputs are what you put into the project, such as data, resources, etc., and the outcomes are the deliverables. Again, those deliverables vary greatly. For example, a project deliverable can be either a product or service or it can be the documentation that’s part of the project closur…

The best project management software for 2025 with our expert comparison of top tools. Explore features, pricing, and the best picks for your team! The post 10 Best Project Management Software For 2025 By Experts appeared first on project-management.com. View the full article

One way to understand project management is by illustrating the process using project plan examples. This starts by defining what a project plan is, but then we’ll get into how it works in a real-life scenario. We’ll first define a project plan and outline what goes into creating a project plan document. Then we’ll show how it works by illustrating several project plan examples. What Is a Project Plan? A project plan is a foundational document that outlines the goals, scope, timeline, resources and key deliverables. It serves as a roadmap to guide teams through execution and ensures everyone is aligned on the objectives and how they’ll be achieved. The plan typically in…

If all construction projects ran without a hitch, there’d be little need for project management software. However, we know that internal and external forces create construction delays that impact the project schedule. To have a successful project completion, general contractors rely on delay analysis. What is delay analysis and what should be included in a delay analysis report? We’ll get to that shortly. There’s also more than one way to analyze delays, and we’ll explore those different methods as well. Readers can download free templates to help with delay analysis or upgrade to project management software to better manage construction schedules. What Is Delay Analysi…

Even the most meticulously planned projects experience unforeseen changes, and when this happens, we need to quantify the effect these changes have. Luckily, there are formulas that eliminate the guesswork. One of these formulas solves for Estimate at Completion — an important metric for monitoring a project budget. Keep reading to learn why to always calculate Estimate at Completion and exactly what this formula can do. What Is Estimate at Completion (EAC)? Estimate at completion (EAC) is a part of the earned value management (EVM) system. This term refers to the practice of re-estimating the total cost of the project during the project execution phase. In other words…

Project managers often wonder if they are measuring the right things on a project. It’s difficult to know how much time to spend evaluating past performance and how much time to spend on keeping the work moving forward. Of course, there are many indicators of project success, but what do you need to be measuring while the project is in motion? At various points during the project, you want to evaluate five points: schedule, quality, cost, stakeholder satisfaction and performance against the business case. You should be doing this informally anyway. A formal project evaluation is of use during the end of a phase or stage as it can give you a clear indication of how the p…

An abundance of information is created, transferred and stored over the project management life cycle. Without a way to organize the documentation that’s produced, your project may be doomed to fail. That’s when PMIS comes in, an acronym for project management information systems. A PMIS enables an organized and controlled flow of information so nothing is siphoned off or misplaced. Project management software that’s collaborative and offers unlimited file storage, such as ProjectManager, is a given. Our tool can organize your documents and make them accessible to the project team on any of our multiple project views. For example, the list view allows teams to share file…

Big construction projects are a coordinated effort between many different professionals. Suppliers and contractors have to be solicited, bids submitted and partnerships created. This essential process starts with a tender document. To understand procurement, one must first understand what a tender document is, who uses it and what should be included to ensure that everything goes smoothly. To put that in context, we’ll also show how it’s done in a real-life scenario. /wp-content/uploads/2025/04/Tender-document-template-featured-image.jpg Get your free Tender Document Example Use this free Tender Document Example for Word to manage your projects better. Downloa…

Throughout the life of a project, project managers check in on progress and compare it to the project plan—comparing their predictions to reality. If they don’t do this regularly, odds are the budget will suffer and their project will fail. Luckily, these deviances from the plan, such as cost variance, don’t have to sink a project. In fact, they can strengthen it. The key is spotting them and making adjustments to stay on the right path. One of the best ways to avoid cost overrun is by calculating cost variance. /wp-content/uploads/2021/07/Cost-Benefit-Analysis-Template.png Get your free Cost Benefit Analysis Template Use this free Cost Benefit Analysis Template…

Projects might have a roadmap, but when executed, they rarely go as planned. Internal and external factors can impact the project’s scope, budget, schedule and more. To address these issues before they even occur falls under project contingency. Let’s start by defining project contingency and what makes up a contingency plan. Then, we’ll show how to execute that plan to avoid scope creep, budget overruns and schedule delays. Finally, we’ll share a few free templates to help facilitate the process. What Is Project Contingency? Project contingency refers to a reserved amount of time, money or resources set aside to address unexpected events or uncertainties that may arise…

A project is like a car; it starts somewhere and moves somewhere else. No one would think of taking that trip without a dashboard to monitor their speed, gas levels and other important data. The same is true with a project, which is why we’re going to write about dashboard examples. First, we’ll answer the question: What is a dashboard? Then we’ll move on to what is typically included in a dashboard and illustrate some dashboard examples. For each, we’ll list the type of metrics that they monitor. We’ll end with a few free downloadable dashboard templates for a hands-on idea of how they work. What Is a Dashboard? A dashboard in project management is a visual tool that p…

Construction project management is designed to deliver projects on time and on budget while maintaining or improving quality. Value engineering in construction is one method general contractors use to achieve those goals. What is value engineering in construction? We’ll answer that question and show how to implement it through various techniques. Then it’ll become apparent why this benefits anyone involved in construction projects. What Is Value Engineering in Construction? Value engineering in construction is a systematic method aimed at improving the value of a project by optimizing its function while reducing costs. It involves analyzing project components, processes…

Goals are set easily enough, but reaching them takes work. Sometimes that work is falling short, and project teams need to figure out why and how to get back on pace to meet their goals. For that, they use something called a needs assessment. But what is a needs assessment, often called a needs analysis? We’ll answer that first before going into when one should take place and how to do it. To better understand, we’ll share an example and even a template to help readers get started. What Is a Needs Assessment? A needs assessment is a systematic process to identify and evaluate gaps between a current situation and desired outcomes. It helps organizations, teams or individ…

All businesses want to improve, or at least they should do so constantly to be competitive. Complacency might feel good in the moment, but that moment quickly passes, especially in the business world. Don’t be left behind. The question is how can one improvethe operations of a business to make it more efficient and profitable? There are many answers, from educational and physical fitness to spirituality. But is there a unifying theory of process improvement, and if so, can it be sustained? Have you heard of the kaizen method? It’s a set of principles and techniques for continuous improvement that helps organizations across industries be more productive. But before we div…

The key to starting a project that will be delivered on time, on budget and meeting quality standards is simple: writing a project plan. How to write a project plan is not as simple. It involves smaller plans that all add up to a means of completing the project successfully. After defining what a project is, we’ll explain what should be included and the steps to writing a project plan. We’ll also include a free project plan template and a few others related to the planning process. What Is a Project Plan? A project plan is a structured document that outlines the objectives, scope, timeline, resources, risks and responsibilities needed to complete a project. It serves as…

Microsoft Project is one of the most commonly used project management software, but its popularity has decreased over the years due to its many drawbacks such as not working on Mac. Luckily there’s project management software for Mac that offers the same robust task management, resource management and time tracking features Microsoft Project does. Key Features to Look for in Project Management Software for Mac When evaluating project management software for Mac, the most important thing is to choose a solution that helps you manage as many aspects of your project as possible. In other words, you should choose the software that offers the best mix of project planning, sch…

Risk is always present in construction projects. By definition, construction risk feels unpredictable and damaging, but you can identify and manage them. You may feel you can control risk in your organization and construction management team—but what happens when you’re working with independent contractors? Suddenly, the success of the construction project rests on the shoulders of those who are less accountable to you. However, you can minimize and mitigate contractor risks through a process known as contractor risk management. Just as contract administration, contractor risk is important to understand. It requires screening and protecting yourself from issues that mig…