Posted Thursday at 04:03 AM1 day comment_10883 This post was written by Alison Green and published on Ask a Manager. It’s five answers to five questions. Here we go… 1. If I opt out of team-building activities, I still have to work on those days I work for a small nonprofit with about 25 employees. Recently, we have begun “employee engagement” activities, like visiting local attractions. These activities take place during work hours. We are not forced to participate, but if we choose not to, then we are expected to work while those who do want to participate are basically paid to hang out at a local attraction, restaurant, etc. I don’t enjoy these kinds of group activities, but I’m not trying to keep anyone from going if they wish to. I don’t mind staying at work, but I am expected to cover for another employee (who always chooses to do the engagement activities) instead of being able to do my own work. Am I just a party pooper or is it weird for some employees to be paid to goof off while others are being paid to work? Am I wrong to think I shouldn’t have to cover for someone else when no other employee is expected to do that? I don’t think it’s unreasonable. They’re offering these activities because they believe they serve an organizational purpose: team-building. If you prefer not to participate, you don’t have to (which is actually better than at some organizations, where you’d be expected to attend regardless) — but they’re not going to just give you a day off, because that doesn’t provide any value to the org. That said, if covering for people who aren’t there means you have an unrealistic workload that day, you should talk with your manager about adjusting the expectations to match the staffing on those days. But if it’s more just about being annoyed by the principle of it, you should let it go. 2. My boss has hired my replacement but I’m not ready to leave I am actively looking for a new job and communicated this intent to my bosses as we have an open communication relationship. As is their right, they started to look for my replacement, which they found and have since hired. I am still actively looking for a job and have given no notice of my intended departure date. What are the obligations to me of my current employer given that I have not quit my job and there is someone we are on-boarding right now for my job? For a relationship with open communication, it doesn’t sound like there’s nearly enough communication going on! (Or at least not unless there’s been a lot more discussion of this than what’s in your letter.) You need to talk to your manager and you should do it immediately, as in today.They may be assuming you’re leaving any day now … or they may assume it’ll be months and figure it’s fine for there to be overlap for that time … or they may be okay with a little overlap but at some point are going to expect you to set a clear end date or will do it for you. When you alerted them that you were planning to leave, they may have jumped the gun — but this is also why it generally doesn’t make sense to alert your boss that you’re job-searching until you’re ready to give notice or at least have a very clear timeline in your head. Your manager should have clarified that with you before they hired a replacement! But it seems like they didn’t, so here we are. Now that this is in motion, they can set your ending date for any time they want, so talk with them ASAP and figure out a plan for what happens next. Be very clear that you don’t have any firm plans, had not intended to give formal notice, and don’t want to leave right away. Ideally they won’t respond to your early heads-up by pushing you out sooner than you want to go … but there’s a risk that’s in progress and so the sooner you figure it out, the better. Related: employee said she was leaving and has been replaced, but now doesn’t know when she is going to leave 3. How to implement a policy I don’t agree with I am the deputy lead for my department. I manage 13 people directly, and two of those people are managers themselves, each with a team of three. The team works a hybrid schedule, with most people choosing to work from home once or twice a week. There are no set days; we have a lot of flexibility. All staff have laptops and other required equipment at home. My company has a policy that when office PCs reach the end of their lifespan, they will not be replaced. Instead, staff will be given a docking station and are expected to use their work laptops at home and in the office. This policy was announced a couple of years ago, but this is a large company (~20,000 staff) and it seems my predecessor did not inform the team at the time as it didn’t impact them. Now I have been told that our office PCs are end of life and we will be getting docking stations soon. My team are livid! For example, those with chronic health conditions can currently choose to work from home if their condition flares up. But if their laptop is in the office, they won’t be able to work from home. They have also questioned what happens during bad weather when they cannot get to the office, but cannot work from home because the laptop is in the office. I have raised this with the department manager and his answer was that they will have to take the laptops home each day and bring them back the next day if working in the office. My team doesn’t want to carry laptops back and forth every day, especially those who walk or cycle. They have raised concerns about whether they are responsible for the equipment on their commute, what happens if it gets broken or stolen, and if they won’t be able to go out and socialize after work as they will be lugging a laptop around. I agree with all these concerns! I have raised them with the manager, who said that staff are responsible for keeping equipment safe. He also said this is company policy and we have to follow it. How do I navigate this when I agree with my staff? What language can I use to say I hear you, I agree with you, but we have no choice? Or should I be taking a difference stance and projecting to the team that I agree wholeheartedly with this? “I agree and I’ve made that argument, but unsuccessfully. So for now this is the policy and we do need to follow it.” You don’t need to pretend you disagree with them, but it’s also not helpful to contribute to people staying in a state of agitation about it. You want more of a middle ground — “it’s not what I would have chosen, but at this point we don’t have the ability to change it, so let’s figure out how to work within it.” It is a bad policy, for what that’s worth. I don’t know how much you’ve pushed back with your boss on it; if not much, there may be room to try more assertively. But it’s also true that you can only do that so much, and at some point you do need to accept that the answer is no … and in a company of 20,000, it might be particularly unlikely that you’re going to get the policy changed from your level. (That said, can you at least argue for keeping the PCs until they truly can’t be used anymore? I can’t tell if they’re removing them all when the docking stations arrive, but if they are, that might be a spot where you have room to change things.) Related: how managers should communicate decisions they don’t agree with 4. Fixing grammar and spelling mistakes I’m a leader of a medium-sized team in technology in a large, corporate environment. We’re in the U.S. but for a lot of team members English is their second language. When I see spelling and grammar mistakes in presentations that I’m reviewing, is it better to quickly fix it myself (easy to do and quick, although not the point of why I’m reviewing as I’m more focused on the content) or leave a comment (which feels nitpicky and takes longer but maybe that will help them learn)? Or do nothing? I do not judge their performance based on what is clearly a language barrier, but I also want their writing to be clear and easy to understand for their audience. The main job duties are not writing but in a large company, we make a lot of slides and more so as you move up in leadership. It’s a judgment call. All else being equal, I’d fix it and leave a quick, matter-of-fact note about what you did (like “changed ’there’ to ’their’” or so forth) but if there will be a lot of those sorts of edits in a single document, I’d just fix them all and then include one note with feedback about any common patterns if you saw any and if it seems like it would be helpful. If what you’re reviewing is in a format that allows for something like Track Changes, that’s ideal but not always possible. 5. Companies that don’t provide offer letters I’m interviewing with multiple companies and received a verbal offer via phone call from one company. Typically, I’m used to this being followed up by a formal electronic offer letter. The hiring manager indicated that is not the case, and that the details of the phone call are the offer letter. I mentioned this to another employer who I’m in a last interview round with, and they informed me that this is how it’s done at their company as well. I am very experienced in my field, and I can vouch for the legitimacy of these companies and interviewers. This is the first time I’m working without a formal offer letter since the early 2000s. Have standards changed? Nope, there have always been companies that don’t send written offer letters. It seems strange when you’re used to getting them, but it’s always been a thing. You can absolutely say, “Would it be possible to get the details of the offer — salary, benefits, title, and any other relevant information — in an email so I can look it over and be sure I’m getting all the details correct?” Alternately, you can write that email yourself and send it to them, framing it as, “I just want to summarize the details we’ve discussed.” Related: an employer told me they don’t provide written offers View the full article
