should conjoined twins receive one salary, daily meetings with my boss, and more

[ResidentialBusiness]

This post was written by Alison Green and published on Ask a Manager.

It’s five answers to five questions. Here we go…

1. Should conjoined twins receive one salary or two?

I recently read this article. The summary is that Abby and Brittany are conjoined twins who are fifth grade teachers. They only draw one salary between the two of them because they occupy one position in their school district. I can’t help but feel like this is a little unfair. I understand that they can only physically occupy one classroom at a time but they are two people with two minds who, presumably, both put work into lesson plans, etc. As an avid reader of your website, I am very curious to hear what your take on this situation is.

It’s true that the school district is benefiting from the position being filled by two people with two different perspectives and potentially two separate sets of strengths. It’s also true that they’re in a single teacher’s role, meaning that the school district would need to use a second teacher’s salary without that putting a teacher in a second classroom. And realistically, if hiring them meant paying two salaries to fill one position, it would significantly limit their job options because a lot of employers simply wouldn’t hire them. I do think you’d have a potential legal problem if the half-salary they’re each earning is less than minimum wage … but otherwise my take is that the whole system we’ve set up for work isn’t cut out to handle conjoined twins!

2. An acquaintance won’t stop contacting me about a job he was rejected for

An acquaintance of mine applied to work at my organization. He got partway through the process and realized through a mutual friend that I work there, so reached out asking if my area was hiring. We are, so I passed his resume along to my manager, as he seemed like a good fit in terms of skills and experience. This landed him an interview. My manager said something was “off” in the interview and he didn’t seem like the right hire, and asked me if I was strongly recommending him. I said no, he’s just an acquaintance. We used to volunteer at the same place for a time a few years ago, but I have never worked with him professionally, nor is he a close friend. So, she informed him we would not be moving forward.

That was two months ago. Since that time, he has contacted both me and my manager repeatedly to “follow up,” including emailing my personal email to ask for advice about how to be reconsidered. My manager told him we were no longer filling the position but he still persists, each time explaining how and why he would make a great addition to the team. After responding politely the first time, I am now ignoring his email. However, we do have mutual friends and I am worried we may run into each other, and in fact I likely will see him at an upcoming event. Do I continue to ghost him? I’m not the hiring manager but he got a very clear “we aren’t moving forward” after the interview. I don’t think he realizes these continued attempts to change my manager’s mind are giving a bad impression.

You’re not obligated to coach this guy, but since you’re likely to run into him, you could respond to his next email with, “I’m sorry this didn’t work out, but that really is the final answer and you should not keep contacting Jane about it — it’s coming across as too pushy and has no chance of changing the decision.” I might add, “Continuing to contact her will be harmful, not helpful.” If he keeps it up even after that, feel free to go back to ignoring him.

3. How to interpret new daily meetings with my boss

I have a fully remote sales job and have been a top performer for the last couple years, though admittedly I have been flagging lately. About a month ago, my boss started scheduling DAILY 30-minute 1-on-1s with me, in addition to our weekly hour. I’m trying to figure out why, and how to respond.

The way he framed it, I’m working with some challenging customers right now and could use the extra support, and this will give us a chance to discuss in detail. This kind of makes sense, but I don’t feel like I really uniquely need support compared to others on the team.

Two other interpretations were: either this is a warning shot that I’m underperforming (though I’m still otherwise being praised and assigned important work) or he’s concerned that I’m considering quitting (there’s been some drama lately and I don’t think I’ll stay forever, but I’m fine for now).

Each interpretation suggests a different approach — if it’s really for my benefit, I should just honestly pick his brain and end early if I don’t need help. If it’s a warning, I need to use the time to show commitment to the work. And if he’s trying to read me, I guess I shouldn’t share any doubts? Since I don’t know why we’re doing this, I try to cover my bases and project a lot of confidence and enthusiasm and progress and frankly, it’s exhausting. Does one of these sound more plausible than the others? What would you do?

Any of those is plausible. Do you have the kind of relationship where you can just ask him? Personally, with a boss I had good rapport with, I’d just say, “Can I ask — are we having extra daily meetings because you’re worried about how I’m approaching these clients? Or is there anything else in my work that’s making you concerned?” And depending on how that went, I might say, “If you think it’s helpful to meet daily, I’ll of course do that, but on my end, it works well to keep our weekly hour and just touch base ad hoc if anything comes up that we need to discuss before that.”

But otherwise, since you say you haven’t been performing at your usual level and there’s room to get back there, the smartest avenue is to do that. If that’s his concern, you’ll be covering it. However, that’s not about projecting extra confidence and enthusiasm; it’s about the actual work you’re doing; projecting enthusiasm alone is unlikely to take care of it. (And unless something happens that convinces you that  definitely not what’s behind the new meetings, it’s safest to assume it could be, and proceed accordingly.)

4. Should cost of living adjustments be prorated based on your start date?

Is it normal for cost of living adjustments to be prorated based on employment start date?

I work for a nonprofit with employees working remotely across the country (I am one of these). I started working here in July 2024, which was the beginning of the org’s fiscal year.

This past fall, the org held town hall meetings to share messaging about the upcoming year: COLA’s would be lower this year, no merit raises, and they revamped how bonuses are done, so no more individual bonuses but rather a team bonus situation. I’m new, so I don’t know how things used to be done and I tried not to worry too much. And of course none of us works at a nonprofit to get rich — I’m biding my time being underpaid just to try to get my federal student loans forgiven.

The COLA emails start coming out in early January. My adjustment is 0.58% and includes a note saying, “This COLA acknowledges the 2024 percentage and exceeds the 2025 projected rise in the Consumer Price Index (CPI), as reported by the Bureau of Labor Statistics (BLS), and is intended to help alleviate the impact this may have on you and your family.” I did the math. That’s only $300 more per year, or $12 per pay cycle. I wrote back and asked if there were perhaps an accounting error, and was told that employees who started after October 1, 2023 do not receive the full 2.5% but rather a prorated amount commensurate with their start date. They said the reason for that is that employees hired in that time period “have a salary amount that takes the current CPI into account, whether by the amount offered or the minimum range amount they are brought in at. By providing a prorated amount for the following year, we are balancing out the total amount for COLA between the two calendar years.”

Is this normal? Is this fair? My expenses for the upcoming year are going up way beyond half a percent! There are many things about nonprofit life that make me cry, and the pay is the biggest one of them.

It’s not unusual for cost-of-living adjustments to be prorated in that way. The thinking is what they shared: that the salary you came in at already reflected the cost of living at that time, whereas people who have been with the organization longer had their salaries set under different cost-of-living calculations. Whether or not that’s true is a different question, and would depend on whether the salary band for the job you were hired into had changed in the previous year. But it’s pretty common for them to figure that you accepted the salary as a fair one only six months ago.

5. Federal employee grappling with private sector resume

I’m a federal employee. If you’ve been watching the news this week, there’s a lot going on in the background that’s making life for federal employees very hard right now. Aside from the obvious, they are making several lists of categories of employees, likely trying to figure out how to get rid of as many of us as possible in big sweeps of layoffs and firings at once. (We’ve been told these lists are being provided with names to the White House.) This has pushed me to try to find a private-sector job for the first time in more than 25 years. I know I need to completely overhaul my resume from a federal format where listing your duties is primary to a corporate one where accomplishments are king. What I’m not sure of is my current position, which I started about 4-5 months ago. I’ve done two big things that will eventually make a difference and have numbers behind them, but they’re not there yet. I know you’ve advised folks in the past to leave these shorter stays off resumes, but I’m concerned about it not looking like I’ve had a job since the summer. How would you advise me to handle this? If this weren’t my current position, I’d just leave it off, but I’m stumped here.

Leave your current position on your resume. People will understand why you’re looking right now. And for the two big things you’ve done that don’t have numbers behind them yet, you can still list those! Not all accomplishments can be measured quantitatively, and that’s okay. Just describe as best as you can what you’ve done and what the impact is / why it matters.

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